Ok, lets be real, before this week I didn’t really have a “system” for filing… But, now that I do, I’m loving it.
My office file cabinet organization
This project has been on my to do list since de cluttering my office last fall.
We built my desk by installing a laminate counter top on two file cabinets with the intention of me using the cabinets for storing and organizing my paper work.
But, honestly, the cabinets were not being used for filing up until now. It was all temporary storage until this week.
Yep, lots of junk stored out of sight.
I know this process would eventually be an important part of my office organization process because I prefer hard copies of most items (even as a blogger I just can’t get myself to migrate to the all digital world.) and I’ve never been very good about organizing my paper work.
I had lots of stacks of papers – all mostly grouped by type or commitment, but nothing was easy to find. Now I can quickly find my notes or documentation from just about any area of my commitments in the blink of an eye.
Ok, I’m sure you’re dying to know what I’ve done here and what my tricks for how to organize a filing cabinet are, so lets get to it.
Step 1: De clutter the cabinet
The first thing I did to organize my file cabinet was remove everything from the drawers.
Step 2: Get new file folders
Then I got some new hanging folders. Ones that were different colors, so I could color code each persons section. I found them at wal mart.
Step 3: Organize hanging folder by area of life (or person)
First I placed all my hanging files in the drawer.
Then added labels for the major areas of commitment in my life that I may need to file documents for.
Step 4: Organize tabbed file folders by paper work type.
Then I thought about which type of documents I may need to file for each of these areas. And labeled tabbed file folders with them before placing them in the hanging folder.
For example, for the business, I created a few folders for finance – one for current month expenses, one for YTD recons, one for blank expense tracker sheets, and so on.
I also want to mention, that since I don’t have a desk, the file cabinet drawers also are used for things I don’t want sitting out.
In addition to the filing cabinet drawers that include all my filed away documentation, I also have separate filling spots out on my counter top that are for pending or in the works – labeled action or to pay.
I think the best way to file long term archives being housed in the cabinet and pending documents to filed out of site.
That way they are on my mind to follow up with. These are color coded and labeled as well. Located right by the door for easy use and reach.
I hope these file cabinet tips help you put together a fabulous file system just right for you.